Durham Hall Posting Area

  DISPLAY OF POSTERS, SIGNS, AND OTHER MATERIALS

It is expected that all advertising materials posted on designated University display devices will be reasonably neat and attractive. All advertising will adhere to sense of decency and good taste of Southern Virginia University.

Non-University Requests
Posters advertising non-University sponsored events must be of general interest to the University community and sponsored by not-for-profit organizations. Business and profit organizations will be allowed to post information only on the designated bulletin board. Commercial advertising and/or posting of personal notices except where designated is prohibited.

ADVERTISING CONTENT & INTENT

All campus promotional material must be authorized by the Office of Campus Scheduling & Event Events, 107 Main Hall, and must include:

• Name of the sponsoring organization
• Date
• Time
• Location

Promotional material will be evaluated by:

• Intent: Is the event a fundraiser, meeting, rehearsal, major event, minor event, etc.? Raffles are not permitted in any form for fundraising activities.
• Appropriateness:  Is the message within the boundaries of good taste? Does the flyer portray events adhering to the standards of the school?
• Legality: Are the images copyrighted? Does the event require payments or royalties such as movies and theatre plays and musicals? Does the event meet NAIA rules.
  

DESIGNATED POSTING AREAS

The current available general posting boards:

• Durham Hall: 4 boards: 1st floor, 2nd floor entrance, middle area, 2nd floor landing
• Main Hall:1 board: Basement Bookstore hall - 1 board
• Chandler Hall: 2 boards
  
• SAC
• Main Hall: 2nd, 3rd, 4th floors: Board in middle of floor
  
• Library
  
  (Additional posting locations are currently being considered for development)
  

Academic Announcements & Class Information
Durham Hall 2nd floor entrance

Items for Sale & Community Interest
Main Hall Basement

Official University-wide Events Only
Used for Forum & Devotional, Executive Lecture Series, and other events approved by the Scheduling Office.

Proprietary Posting, Office of Registrar, Travel Study, Intramurals, Student Life
Outdoor kiosk behind Main Hall

Ride Board Notice Only
Main Hall Basement


SIZE GUIDEILNES

Standard sizes: 8 1/2" x 11", 11" x 17" and smaller may be hung on all boards where room

Oversized posters: 22" x 28" must overhang the posting boards leaving 6" on the boards (side or bottom) to allow room for other advertising.

FLYER/POSTER APPROVAL

On Campus: Each reproduced flyer and all posters must be approved and stamped in red by Campus Scheduling & Special Events, 107 Main. The poster can be displayed until the date on the poster.

Media with general announcements without a date will be date stamped three weeks out. Campus advertisers wishing to use the posting boards will be required to sign a Posting Agreement.

Community: All posters and advertising to be displayed in the community must be approved by Campus scheduling and University Communications.

Exceptions to this policy not requiring an approval stamp:

• Announcements for the ride board in Main Hall basement
  
  
• Items for sale by the SVU community for placement in the Mall Hall basement board area only
  
  
• Academically related announcements and flyers such as class announcements, academic information, deadlines, etc., intended for the academic bulletin board
  
  
• Departments who have applied to the Office of Scheduling & Special Events for a permanent stamp or for approval without stamping.  To do so the departments must: (1) Have repeating events on a weekly or monthly basis, (2) Have demonstrated professional level graphics, e.g.,Forum and Devotionals, This Week at SVU, Executive Lecture Series, (3) Represent an official university event, (4) Have adhered to all regulations governing size, placement and appropriateness in the past.
  
  

 Unapproved advertising found in on posting boards be removed. 

DISTRIBUTION

Only one flyer per event will be allowed per campus bulletin board, and cannot be posted over other promotions. However, outdated information may be removed to make space for current information. 

Posters and flyers may not be attached to cars, campus walls, windows, doors, trees, sidewalks, mirrors, display cases, furniture, or any other part of University property. Posters or flyers are not to be strewn around campus and left on furniture, floors, or vehicle windshields. Use of departmental boards is forbidden. Posters and flyers in unauthorized locations will be removed. 

Posted materials are to be affixed with tacks only. Staples and tape are not appropriate for general posting. Under extraordinary circumstances (e.g., high theft rate of popular posters, official year-round flyers), the Campus scheduling may grant permission to use staples.

Due to limited space, the University reserves the right to limit the distribution of any and all promotional materials at any time.

POSTING DURATION

For maximum effectiveness, posters and flyers may be posted at three weeks before the event. During times of campus elections or very large major events, special permission will be granted for additional display time.

CAMPUS EVENT ADVERTISING TIPS

• Do not sacrifice quality when you design. It may be difficult to understand the concept of some "clever" posters.
  
  
• With a three-second glance, view your poster from five feet away. Does the most important element (title, graphic, etc.) stand out?
  
  
• If drawing by hand is your marketing angle, remember that unless you have an artistic flair or an eye for graphic elements, your design actually may deter enthusiasm for your event.
  
  
• Generally speaking, make sure the title of the event is in the largest font size, try 100 point size.
  
  
• Consider a sans serif font [fonts without embellishments at the top and bottom of each letter], they are easier to read while walking to class
  
  
• Do not use embellished fonts in all CAPS which are difficult to read. Example: IS THIS EASY TO READY?  or IS THIS EASY TO READ?
  
  
• Only use copyright-free graphics and photos. General rule of thumb: If you right clicked on the internet to capture an image, it is probably authored by someone else. Use booklets with graphics out of public domain (Dover Publications makes hundreds), take your own photos, or use clipart which came with your software.
  
  
• Do NOT forget the DATE, TIME, PLACE (you'd be surprised how often this happens)