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Transcripts

In accordance with the Family Educational Rights and Privacy Act of 1974, all transcript requests must be made in writing and include the student's signature. We cannot accept transcript requests by telephone or email.

Official copies of transcripts may be withheld based on outstanding financial or other obligations to the college.

A transcript request form is available in our office or can be downloaded here in PDF format.  You will include:

• Your signature, name, address, email address, phone, date of birth, and student number and/or social security number
• If you are a Southern Virginia University graduate (You are allotted 10 transcripts free of the $5 charge)
• Dates of enrollment (past or current)
• Any other names under which you may have attended
• Address(es) of where you want transcripts sent
• Number of copies (for multiple transcripts sent to one address, please note if they are to be sealed separately or together)
• Select  when you want them sent (immediately, after final grades, after degree is posted, etc.)
• Please notate whether there needs to be any special mailing option (priority or overnight)
• Include payment for transcript fee and any additional mailing fees.

Send requests to the address below or fax it to (540) 261-4245. Request forms may also be scanned and emailed to the email below. Transcript requests are usually processed within two to five business days after the request is received. However, there are some times during the year, such as holidays and the beginning or end of the term, when transcript requests may take up to 10 days for processing. 

Registrar’s Office
Southern Virginia University
One University Hill Drive
Buena Vista, VA 24416

There is a $5 charge per transcript.

If you have any questions regarding transcripts, please send an e-mail to registrar@svu.edu or call (540) 261-4343.

Grade Reports

Semester grades are available online through accessing the student's account on MySVU. Grades will not be reported over the phone. Once grades are recorded in the Registrar's Office, requests for changes must be submitted in writing by the instructor. A "Change of Grade Form" is available in the Registrar's Office or on the form page of our website.

Special Transcript Notations

Special notations on transcripts issued by the University are as follows:

• Audit. "AU" is given for courses that have been audited. No credit or quality points awarded.
• Incomplete. "I" is given in a course by the instructor to a student who, because of illness or other circumstance beyond the student’s control, has not been able to complete course requirements on time. The student must be doing passing work when the "I" is given. A grade of "I" becomes an "F" if the course requirements are not met within the time allotted by the instructor, not to exceed six months. An "I" earns no quality points. Division chair approval is required.
• Pass. "P" carries no quality points and is not included when computing grade point average.
• Repeated Course. "R" designates a repeated course. The grade of the repeated course replaces the original grade in calculating the cumulative GPA. The original grade remains on the official record.
• Satisfactory Progress. "SP" designates satisfactory progress in an internship or senior-level project course for which the duration of the required work is expected to span more than one semester. These courses are few in number and require pre-listing approval from the Academic Affairs Council before "SP" may be used as a grade option. An SP grade carries no credit hours or quality points and must be replaced by a standard "A through F" grade within six months, otherwise it converts to "F."
• Transfer. "T" designates a transfer course. It carries credit hours as determined by the registrar, but no grade or quality points.
• Withdraw. "W" designates a withdrawal from a course before the end of the sixth week of a semester or the second week of a term. It may also indicate withdrawal from the university. No credit or quality points are awarded.